Howell Estates Homeowners Association, Inc.

Revised 10/13



Article I, Name


The name of this association shall be Howell Estates Homeowners Association, Inc.  A corporation chartered under the laws of the State of Florida.



Article II, Purpose


The purpose of this corporation, as stated in the Articles of Incorporation, is to exercise, promote and protect the privileges and interests of the residents of Howell Estates Subdivision, Seminole County, Florida, to foster a healthy interest in the civic affairs of the subdivision; to develop good citizenship; and to inquire into civic abuses and to seek reformation thereof.



Article III, Membership


Section 1.  A member is defined as the owner, co-owner, or renter, of property in Howell Estates, who is current in the payment of annual dues.


Section 2. The annual contribution shall be twenty–five dollars ($25.00) payable during January of each year.


Section 3. Voting privileges shall be restricted to one per household.  Proxies or absentee ballots shall not be permitted.


Section 4. The owner of a residence in Howell Estates may assign his membership privilege to his tenant or other occupant of his residence.



Article IV, Officers


Section 1.  The officers of the Association shall be a President, a Vice-president, a Secretary, a Treasurer, a Parliamentarian, and an even number of Directors.  If an officer position is not filled, then one additional Director may be added. These officers shall perform the duties prescribed by the Bylaws and by the parliamentary authority adopted by the Association.


Section 2.  The officers shall be elected at the annual meeting by ballot to serve for a period of one (1) year or until their successors are elected and their term of office shall begin January First.


Section 3. No member shall hold more than one office at a time and no member shall be eligible to serve more than twenty (20) consecutive terms in the same office. Two or more members of the same household may serve on the same Board of Directors but with one vote only.


Section 4.  The President shall preside at all meetings, make all committee appointments, be an ex-official member of all committees except the nominating committee, and perform all other duties pertaining to the office of President.


Section 5. The Vice-president shall preside at all meetings in the absence of the President, and shall perform all other duties pertaining to the office of the Vice-president.


Section 6.  The Secretary shall record the minutes of all meetings and prepare same for submission to the Board of Directors, take attendance records, give notice of all meetings, carry on all necessary correspondence of the Association, and perform all other duties pertaining to the office of Secretary.


Section 7.  The Treasurer shall be custodian of all funds and securities, shall maintain accurate records of the Association accounts, and make a report of the current financial status at each meeting of the Association.  The Treasurer shall deposit all funds of the Association in the bank or banks selected by the Board of Directors, in the name of the Howell Estates Homeowners Association, Inc., subject to withdrawal upon the joint signature of two officers.  No appropriation or expenditure of funds shall be made for any purpose other than to defray normal expenses of the Association except by majority vote of all members.  The Treasurer shall be accountable for all expenditures of the Association.


Section 8.  The Past-president shall advise the President and the Board on all issues relating to the Presidency, and perform all other duties pertaining to the office of Past-president.   



Article V, Meeting of Members


Section 1.  The meeting shall be held in the last quarter of each year, at the date, time and location determined by the Board of Directors, and shall be known as the Annual Meeting and shall be for the purpose of electing officers, and for any other business that may arise.


Section 2.  Special meetings may be held at the call of the President or by written request of three members of the Board of Directors, or by request of ten (10) percent of the Association membership.  A minimum of ten (10) days notice must be given to the general membership prior to the special meeting, stating the time and purpose of such meeting.  Only the business for which the special meeting was called shall be transacted.


Section 3. Ten (10%) percent of the membership shall constitute a quorum.


Section 4.  The order of business shall be as follows:


  1. Call to order
  2. Reading of minutes of previous meeting
  3. Report of the Treasurer
  4. Committee and officer reports
  5. Unfinished business
  6. Election of officers (annual meeting)
  7. New business
  8. Adjournment




Article VI, Board of Directors


Section 1. The Officers of the Association, including the Directors, shall constitute the Board of Directors.


Section 2.  The Board of Directors shall have general supervision of the affairs of the Association, fix the hour & place of meetings, make recommendations to the Association, and perform such other duties as are specified in these Bylaws.


Section 3.  Unless otherwise ordered by the Board, regular meetings of the Board of Directors shall be held as necessary as determined by the Board.  Special meetings of the Board can be called by the President and shall be called upon the written request of three (3) members of the Board.


Section 4.  In the month of June, the President shall appoint a Chairman of the Nominating Committee.  This Chairman will then select three (3) additional members for this committee, subject to the approval by the Board of Directors.  It shall be the duty of this Committee to nominate candidates for the offices to be filled at the annual meeting in the last quarter of the year.  Additional nominations from the floor shall be permitted before the election at the annual meeting.  No candidate for office shall be nominated without first determining that such person shall be willing to serve.


Section 5.  A majority of members of the Board shall constitute a quorum.


Section 6.  Vacancies on the Board of Directors shall be filled by majority election by the remaining board members.


Section 7.  Failure to attend three consecutive meetings without a valid excuse shall constitute cause for the removal of a Board Member.  Any Officer or Director may be removed from office by a two-thirds vote of the Board of Directors.


Section 8.  The immediate Past-President shall serve as a voting member of the Board of Directors.



Article VII, Fiscal Year


The fiscal year of the Association shall be from January 1 to December 31.





Article VIII, Parliamentary Authority


The rules contained in the current edition of “Robert’s Rules of Order, newly revised” shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.



Article IX, Amendment of the Bylaws


These Bylaws may be amended by a majority vote of those members of the Board of Directors present at any special meeting called for that purpose, if duly constituted.